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Minutes of Special Commissioners Meeting - September 14, 2011
Prior to the opening of the Special Meeting, Mrs. Gould led those present in the Pledge of Allegiance to the Flag. The Special Meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 9:00 a.m. On roll call the following answered to their names: Gould - Cabrera – Yes Groon – Absent Mrs. Gould read the following statement: In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader, the Herald and The Press on Wednesday, August 31, 2011 at 10:00 a.m. Mrs. Gould next announced the one-way in and the one-way out method of ingress and egress in case of emergency. The Clerk announced that only one matter was permitted to be discussed at this Special Meeting, that being the consideration of the award of a contract for Heather Road Project, Phase 2. He also indicated that there were no members of the public present for the meeting, notwithstanding the fact that the meeting was duly advertised and posted. The Clerk reported that a legal opinion from the Solicitor was received, as well as a technical review of the bid documents having been received from the Borough Engineer. Both professionals recommended an award of the contract to the lowest responsible bidder, Perna-Finnigan, Inc. for the total bid amount of $929,469.18, the Borough’s portion being $738,008.68, with the balance ($191,460.50) being the responsibility of the Wildwood Water Utility. Additionally, the CFO had indicated his ability to certify the availability of funds for the project. THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 622-11 WHEREAS,
bids have been received in
response to advertisement of Notice to Bidders published
in The Herald issue of August
17, 2011, for the following item: Reconstruction of Heather Road – Phase
2, between New Jersey Avenue and Atlantic Avenue, in the Borough of
Wildwood Crest; and WHEREAS, the
Borough of Wildwood Crest did include water utility improvements in said
project as authorized by the City of Wildwood; and WHEREAS, Perna Finnigan, Inc., 1921 E.
Sherman Avenue, Vineland, New Jersey 08361, submitted the low bid in the amount of Nine Hundred Twenty Nine Thousand Four Hundred Sixty Nine Dollars and
Eighteen Cents ($929,469.18); and WHEREAS, the
Borough of Wildwood Crest portion is Seven
Hundred Thirty Eight Thousand Eight Dollars and Sixty Eight Cents
($738,008.68), and the City of Wildwood Water Utility portion is One
Hundred Ninety One Thousand Four Hundred Sixty Dollars and Fifty Cents
($191,460.50); and WHEREAS, the
Solicitor has reviewed the bids submitted and thereby provided a legal
opinion recommending that the contract be awarded to the “lowest
responsible bidder,” Perna
Finnigan, Inc., 1921 E. Sherman Avenue, Vineland, New Jersey 08361,
for the bid amount of Nine
Hundred Twenty Nine Thousand Four Hundred Sixty Nine Dollars and
Eighteen Cents ($929,469.18), with the Borough of Wildwood Crest’s
portion being Seven Hundred Thirty Eight Thousand Eight Dollars and Sixty Eight Cents
($738,008.68), and the City of Wildwood’s Water Utility portion of
said bid being One Hundred Ninety
One Thousand Four Hundred Sixty Dollars and Fifty Cents ($191,460.50),
to perform all required work in connection with the project described
above; that said award is further conditioned upon technical review by
Ralph Petrella, Jr., Borough Engineer, as to compliance with the bid
specifications and is further conditioned upon receipt of an appropriate
resolution from the City of Wildwood authorizing acceptance of the
contract as to the portion of said contract payable by the City of
Wildwood in the amount of One Hundred Ninety One Thousand Four Hundred Sixty Dollars and Fifty
Cents ($191,460.50), and upon receipt of certification of available
funds by the Chief Financial Officers of the Borough of Wildwood Crest
and the City of Wildwood; and WHEREAS, the
legal opinion provided does specifically recommend that the contract be
awarded to the above “lowest responsible bidder,’ and is finally
conditioned upon compliance with the Notice to Bidders, Specifications,
Bid Proposal Form and all other related bid/contract documents
appertaining to this award which are made a part hereof by reference as
if fully set forth; and WHEREAS,
Ralph Petrella, Jr., Borough Engineer, has reviewed the total and
complete bids submitted in conjunction with the specifications and all
other requirements appertaining thereto and has certified that the
compliance has been met and that a contract be awarded to Perna Finnigan, Inc., 1921 E. Sherman Avenue, Vineland, New Jersey 08361,
for the total bid amount of Nine
Hundred Twenty Nine Thousand Four Hundred Sixty Nine Dollars and
Eighteen Cents ($929,469.18). NOW THEREFORE, BE IT RESOLVED,
by the Board of Commissioners of the Borough of Wildwood Crest, County
of Cape May and State of New Jersey, as follows: 1.
That the allegations of the
preamble hereto are incorporated hereby in reference as if fully set
forth. 2.
That a contract be awarded
to the successful bidder, Perna
Finnigan, Inc., 1921 E. Sherman Avenue, Vineland, New Jersey 08361,
for the total and complete project bid of Nine
Hundred Twenty Nine Thousand Four Hundred Sixty Nine Dollars and
Eighteen Cents ($929,469.18); with the Borough of Wildwood Crest’s
portion being Seven Hundred
Thirty Eight Thousand Eight Dollars and Sixty Eight Cents ($738,008.68),
and is subject to certification below as to the availability of
funds by the Chief Financial Officer, and with the City of Wildwood’s
portion being One Hundred Ninety One Thousand Four Hundred Sixty Dollars and Fifty
Cents ($191,460.50), subject to certification below by the Chief
Financial Officer of the City of Wildwood. 3.
That the Mayor and Borough
Clerk of the Borough of Wildwood Crest be and they are hereby authorized
and directed to execute and attest said contract on behalf of the
Borough of Wildwood Crest subject to the receipt of appropriate
resolution from the City of Wildwood authorizing same and subject to the
certification of both the Borough of Wildwood Crest and the City of
Wildwood as to necessary funds as available by the Chief Financial
Officers of the municipalities. 4.
That the City of Wildwood awards their portion of the contract
for water utility improvements in the amount of One
Hundred Ninety One Thousand Four Hundred Sixty Dollars and Fifty Cents
($191,460.50), subject to certification by the Chief Financial
Officer of the city of Wildwood as to the availability of funds. Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Yes Groon-Absent There being no further matters for discussion, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned. Vote: Gould-Cabrera-Yes Groon-Absent Dated: September 21, 2011 Kevin M. Yecco, Borough Clerk |
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