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Minutes of Commissioners Meeting - July 8, 2009
Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag. The
meeting of the Board of Commissioners, Borough of Wildwood Crest, Gould - Cabrera – Groon – Yes Mr. Groon read the following statement: In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader and The Press on November 5, 2008. Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency. Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1077 be placed on second reading and final passage by title only. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING ORDINANCE BY TITLE ONLY: ORDINANCE NO. 1077 BOND ORDINANCE PROVIDING FOR IMPROVEMENT OF
THE STORM WATER AND SANITARY SEWERAGE SYSTEMS IN AND BY THE BOROUGH OF
WILDWOOD CREST, IN THE COUNTY OF CAPE MAY, NEW JERSEY, APPROPRIATING
$6,500,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $6,500,000 BONDS OR
NOTES OF THE BOROUGH FOR FINANCING SUCH APPROPRIATION. Mrs. Gould motioned, seconded by Mr. Cabrera, that a public hearing be held on Ord. No.1077. Vote: Gould-Cabrera-Groon-Yes There being no members of the public present, Mrs. Gould motioned, seconded by Mr. Cabrera, that the public hearing on Ordinance No. 1077 be closed. Vote: Gould-Cabrera-Groon-Yes Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1077 be passed on second and final reading and advertised according to law. Vote: Gould-Cabrera-Groon-Yes Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1078 be placed on second reading and final passage by title only. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING ORDINANCE BY TITLE ONLY: ORDINANCE NO. 1078
BOND ORDINANCE APPROPRIATING
$1,005,000, AND
AUTHORIZING THE ISSUANCE OF
$956,800 BONDS OR
NOTES
OF THE BOROUGH, FOR VARIOUS IMPROVEMENTS
OR PURPOSES AUTHORIZED TO BE
UNDERTAKEN BY THE
BOROUGH OF WILDWOOD CREST, IN
THE COUNTY OF
CAPE MAY, NEW Mrs. Gould motioned, seconded by Mr. Cabrera, that a public hearing be held on Ordinance No. 1078. Vote: Gould-Cabrera-Groon-Yes There being no members of the public present, Mrs. Gould motioned, seconded by Mr. Cabrera, that the public hearing on Ordinance No. 1078 be closed. Vote: Gould-Cabrera-Groon-Yes Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1078 be passed on second and final reading and advertised according to law. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 41-09 (Authorizing determination of the form and other details of not exceeding $6,500,000 General Bonds, Series 2009, of the Borough of Wildwood Crest and providing for their sale to the NJET and the State of New Jersey, and authorizing the execution and delivery of certain agreements in connection therewith) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 42-09 (Authorizing the award of a Professional Services Contract with Tri-County Animal Control Services, as Animal Control Officer, for the balance of calendar year 2009 at the rate of $750 per month commencing effective July 9, 2009) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 43-09 (Authorizing the award of a Professional Services Contract with Planning Design Collaborative, LLC, as Planning Consultant, for a term of one year at the not to exceed amount of $6500) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Prior to the vote, Mr. Groon inquired as to the second of the resolution indicating that the contract is for one year, indicating that it is not for one year but rather for a specific contract, and that there could be additional work to be done. The Clerk concurred, but added that if the governing body should see fit to have the company authorized during the one year period to do additional work at additional cost, there would be a resolution to increase the contracted amount. Mr. Groon stated that in that event there would be a necessity for an immediate second resolution. The Clerk stated that a second resolution could not be adopted until the initial work under the subject resolution is completed. Mr. Groon did not agree, stating that additional COAH issues are pending and someone would be required to address those issues. The Clerk responded that it would require a special meeting, since the firm is not prepared at this time to offer any COAH services. Mr. Groon stated that the firm currently doing the COAH work has completed all work authorized under their contract. The Clerk responded that at the prior meeting he specifically asked if the governing body would be authorizing a contract for COAH work and he was advised that the current firm had not yet been terminated and he was not provided direction for a new COAH contract. The Solicitor concurred. Mr. Groon stated that it was his opinion that the contract should read that the work is for a specific project under a limited timeframe. The Clerk stated that the resolution indicated that the work is “to include, but not be limited to: the review, analysis, and recommendations of the Borough’s Master Plan in conjunction with the existing Wildwood Crest Zoning Ordinance, and COAH requirements as directed by the authorized representatives of the Borough of Wildwood Crest.” He added that the Borough would simply have to define in greater detail, moving forward beyond the amount specified, the additional scope of work. Mr. Groon reiterated that the Borough was not hiring the firm for one year, but rather, for a specific scope of work at the rate of $6,500.00. The Clerk inquired as to when that work would conclude. Mr. Groon responded that it would conclude when the work was completed. The Solicitor suggested amending the resolution to state “for a term not to exceed one year.” The Clerk added that if the scope of work was to exceed the limitations of the pending resolution, the Borough would have to define the scope of work and indicate that dollar amount for that work. Mr. Groon stated that it was his opinion that the Borough would be paying $6,500 for a specific job, and an additional resolution would be required for the firm to provide planning services to the Borough. He added that it was his opinion that the Borough would require planning services before the scope of work under this pending resolution is completed, and a resolution providing for that could be adopted at the next governing body meeting. The Clerk interjected that it would be required that the current planner be notified that their services are no longer required for work performed in conjunction with specific COAH provisions. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 44-09 (Authorizing renewal of the Borough’s membership in the Atlantic County Municipal Joint Insurance Fund for a period of three years, commencing January 1, 2010 and terminating December 31, 2012) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 45-09 (Authorizing the Tax Collector to conduct a 2009 Tax Title Lien Sale in accordance with the provisions of N.J.S.A. 54:5-19) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 46-09 (Authorizing
issuance of a Special Events Permit to Christina Guzman for the purpose
of holding a wedding ceremony at Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 47-09 (Authorizing issuance of a Special Events Permit to Christin Long and Joseph Thompson for the purpose of a wedding ceremony at the Heather Road Fishing Pier on September 26, 2009) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 48-09 (Authorizing
issuance of a Special Events Permit to Lisa Travascio for the purpose of
holding a block party on the 100 east block of Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 49-09 (Authorizing a refund for an ambulance transport payment issued in errot in the amount of $301.38 on behalf of G. Russell Claypoole, to Medicare Part B) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes The Clerk requested that authorization be provided to Mr. Cabrera, as the GWTIDA/TDC governing body liaison, to execute agreements for Borough-sponsored tourism events, activities and promotions. Mrs. Gould motioned, seconded by Mr. Groon, that such authorization be provided. Vote: Gould-Cabrera-Groon-Yes Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized as submitted, and which appear in full on the attached page, be paid. Vote: Gould-Cabrera-Groon-Yes With
regard to the Beach Maintenance Permit matter, the Clerk reported that a
meeting is being scheduled for sometime during the week of July 20th.
He added that he had conveyed some concerns Mr. Groon raised concerning
a newspaper article in the AC Press about With regard to the Borough Hall telephone system and the Borough Hall second floor renovations, Mr. Groon stated that the first issue to be discussed was the telephone system. He stated that in the event the Borough brings the construction office in-house, two to three additional telephone lines will be required. It was his understanding that the current telephone board is not capable of handling additional lines and is “antiquated.” He stated that as part of the review of the telephone system, the governing body should also look at off-site offices and the cell phone issue. Mrs. Gould stated that some information was already available from when the matter was discussed in 2008. Mr. Groon stated further, with regard to the bond ordinance for the Borough Hall renovations to the second floor storage area, that he mistakenly made the description of the work to be done too narrow and has now learned that the funds authorized in the bond ordinance will be in excess of the work described. It had been his intention to utilize those additional funds for other work in Borough Hall, including renovations for the construction office, but the funds cannot be utilized for those purposes. The Clerk inquired if Mr. Groon wished to amend the bond ordinance to include a broader description. Mr. Groon responded in the affirmative. Upon query posed, the CFO responded that an amendment would not be necessary. Mr. Groon advised, with regard to the addition of a construction office, that it was his opinion that the Borough will have to be ready by November 1st, including office space and telephones. Mr. Cabrera stated that it was his understanding that no additional telephone lines were available on the current system. He again brought up the Voice Over IP system, which would not require additional lines. Mr. Groon acknowledged Mr. Cabrera’s statements regarding VOIP, and added that it had been investigated in 2008. He added that the advice received at that time was to not merge the telephone system with the computer system. It was decided that Mrs. Gould, as the Commissioner in charge of communications, would commence investigation of the telephone issues, with an eye to adding three lines in 2009 and exploring the possibility of a new system in 2010 with capital funding. Mrs. Gould stated that she was stopped by a resident who inquired as to why the ice cream vendors are required to have background checks, but the fruit vendors are not. She asked if the fruit vendors are required to have background checks. Lt Mayer of the Wildwood Crest Police Department responded that they do have background checks, but they are a different type than utilized for ice cream vendors. There being no further matters for discussion, it was determined that a closed session discussion would be held for matters of personnel and negotiations, specifically health benefit deliberations for employees and volunteers, appointment of a “resident” to membership on GWTIDA, and continued membership in COWCO/Long range plan for the uniform construction code office operations, THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 50-09 (Closed session: Personnel matters, specifically health benefits deliberations for employees and volunteers; and long-range plan for uniform construction code office operations) Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes Upon returning from closed session, THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY: RESOLUTION NO. 51-09 (Authorizing appointment of Robert Patterson as “Resident” Member to GWTIDA for a term of four years commencing effective immediately and terminating July 1, 2013) Mr. Cabrera motioned, seconded by Mr. Groon, that the foregoing Resolution be adopted. Vote: Gould-Cabrera-Groon-Yes There being no further matters for discussion, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned. Vote: Gould-Cabrera-Groon-Yes Date: July 22, 2009 Kevin M. Yecco, Borough Clerk |
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